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Get more out of ChatGPT and Claude: 9 habits that save time
Most of the time people spend with AI agents goes into explaining: pasting the email, describing the call, reminding it what the project is. These habits cut that down. They're written for people in sales, marketing and ops, but they work for anyone with a busy calendar.
Habits 1, 2, 3, 4 and 7 need the AI to know what you've been doing. That's what Cachejay is for, but the habits are worth having whatever you use.
1. Point, don’t paste
Copying text out of one window and into a chat is the most common thing people do with AI, and the least necessary. If the agent can see what's on your screen, refer to it.
“Reply to this email. Friendly, say yes to Thursday.”
“Turn the table I just had open into three bullets for Slack.”
› reply to this email, yes to thursday ⎿ cachejay · current_screen Hi Dana, Thursday works. 2pm your time? I'll bring the SSO timeline and the security questionnaire so Priya can review both. Talk then.
2. Ask it to look things up, not to remember
A chat's memory is whatever you've told it. Ask for facts with a source and a date instead: “what did Sarah say about pricing on Tuesday?” beats “remember the pricing thing?”. You get a quote you can check, not a guess.
3. Bookend the day
Two requests, one at each end.
Morning: “What was I in the middle of yesterday, and what's due today?”
Evening: “What did I say I'd do today that isn't done?”
The morning one replaces ten minutes of reopening tabs. The evening one catches the promise you made on a call at 4pm.
4. Let the call be the brief
Decisions get made on calls and then retyped into briefs, tickets and emails. Skip the retyping: point the AI at the call.
“Write the project brief from this morning's kickoff call.”
“Draft the follow-up to everyone on the Acme call with what we agreed.”
Jot a few words in the call notepad when something matters. The notes are written around your points, so they come out right in the draft. Meeting notes.
5. Close loops the same day
CRMs, boards and trackers fall behind because updating them is a separate job. ChatGPT and Claude can write to HubSpot, Salesforce, Linear, Jira, Asana and Notion through their own connectors; with Cachejay connected they also know what to write.
“Update HubSpot with today's calls.”
“Move my Asana tasks to match what I finished today.”
One sentence after each call beats an hour on Friday. Update your tools.
6. Ask for the short version
Say the length and the reader: “three lines for my manager”, “one paragraph for the client”, “five bullets for Slack”. Long answers cost reading time, which is the thing you were trying to save.
7. Let it check you
Agents are good at comparing two things you don't have time to compare.
“Did I promise anyone anything this week that I haven't done?”
“Does the deck I just wrote match what the customer asked for on Monday's call?”
8. Use the in-between minutes
Add Cachejay to ChatGPT or Claude on your phone once. Then the walk to a meeting is prep time: “What's open with Northwind since last time?” works from the lobby the same as from your desk.
9. Keep your projects tidy
Cachejay files your day by project, and the answers are only as sharp as the filing. Once a week, open your Library at cachejay.com/app and glance at Projects. Start one for anything new that matters (a launch, a big account, a hire), and the next week's notes land in it.
While you're there, check what's excluded. If there’s an app you never want read, add it to Cachejay’s private apps. Password managers and private windows are already off-limits.
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